Solution 1 of 4
You're paying for software nobody uses.
The average mid-size business runs 80 to 150 SaaS tools. Roughly 25% duplicate functionality. Another 25% sit unused. The remaining tools don't talk to each other, so your team works around the gaps instead of through them. We help you see what you actually have — and stop paying for what you don't need.
Let's ConnectYou'll recognize this if…
- ✓Your finance team can't produce a current list of SaaS subscriptions
- ✓Two or more tools do the same job because different teams bought them at different times
- ✓Licenses get renewed automatically because nobody owns the decision
- ✓Tools were bought for a project that ended a year ago and never got cancelled
- ✓Integrations between tools are duct-taped or don't exist
- ✓Onboarding a new team member means setting up accounts in 12+ systems
Why this happens
SaaS sprawl isn't a procurement failure. It's an organizational design problem. When every team can buy software with a credit card, every team does. Marketing buys a tool. Sales buys a different one that does almost the same thing. Customer success buys a third. Six months later, nobody remembers who pays for what — and the renewal hits before anyone can audit it.
The compounding problem is integration. Each tool was bought to solve a single team's problem. None of them were bought to talk to each other. The result is a stack where data lives in islands: your CRM doesn't know what your billing system knows, your email tool doesn't know what your CRM knows, and somebody is exporting CSVs every Monday to make a report that should be automatic.
The cost isn't just the licenses. It's the hours your team spends working around the disconnected tools, the reports that don't reconcile, and the decisions made on data that's already stale.
What fixing it actually looks like
A typical engagement runs three to four weeks.
Week 1 — Inventory
We pull every SaaS tool, license, owner, cost, and renewal date into one place. We talk to the actual users — not just the people who bought the tools — to find out what's used, what's not, and what's painful.
Week 2 — Map
We map which tools overlap, which are orphaned, and where the integration gaps are forcing manual work. We quantify the cost of the gaps, not just the licenses.
Week 3 — Recommend
We deliver a written plan: what to cancel, what to consolidate, what to keep, and what's worth replacing. Each recommendation has a number attached — annual savings, hours recovered, or risk reduced.
Week 4 (optional) — Execute
If you want help cancelling, consolidating, or rebuilding integrations, we do it. If you'd rather take it from here, you take it from here. Either way, the plan is yours.
What you get
- →A complete SaaS inventory you can hand to finance, IT, or your CFO
- →A written consolidation plan with annual savings quantified per tool
- →A renewal calendar so nothing auto-renews without a decision
- →Documentation of every integration (or missing integration) between your tools
- →A repeatable process for evaluating new software requests
Common questions
How much do mid-size companies typically save?
Most engagements identify 20–35% of annual SaaS spend as cuttable or consolidatable. For a company spending $400K/year on software, that's $80K–$140K in recurring savings.
Do we need to give you access to all our systems?
No. Most of the inventory work is done with finance records and a structured set of conversations with tool owners. We only need direct access if you want us to help with execution.
What if we don't want to cancel anything — we just want to know what we have?
That's a valid outcome. The inventory and map are valuable on their own. Some clients use them to negotiate better contracts at renewal instead of cutting tools.
How is this different from a SaaS management platform like Zylo or Productiv?
Those platforms are tools that show you usage data. We do the analysis, the conversations, and the decisions. The output is a plan, not a dashboard.
Do you take a percentage of savings?
No. Fixed price, fixed scope. You keep 100% of the savings.
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Ready to see what you're actually paying for?
A 30-minute call costs nothing and ends with a clear sense of whether this is worth your time.
Let's Connect